Most companies have a backup system in place. If not, that is one of the most important things you can do for any business that relies on data to operate. The loss of data can set you back months if you are not able to recover it.
However, even if you have a backup system in place, your company files may still be at risk. Here are three steps to minimize the risk of data loss.
1) Take User Behavior into Account
Many backup systems are developed based on what IT professionals believe users should do, not what they actually do. For example, your servers may be backed up daily, but if users store most of their files on their computers, then it is not getting backed up. Or, even if individual computers get backed up every evening, files on laptops are taken home each night are not getting backed up. So, be sure to take actual user behavior into account when developing a backup system.
2) Test Backups Regularly
Far too often we get calls from companies that thought their data was being backed up. However, the backups were not tested regularly and when disaster struck, they learned that there was a problem with their backups. Because problems can creep into backup systems, be sure to test regularly.
3) Create Offline Backups
Some malware can infect any writeable files, so backup files can be corrupted. That is why you want to have offline backup files -- any type of backup arrangement that prevents data from being inadvertently overwritten by human error or malware.
If Skyriver IT can be of any assistance in helping you set up an effective backup system, please let us know.
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