It’s a common complaint that IT projects always get delayed and go over budget. And while technology can be complicated, that alone does not explain this problem. When looking at the problem more closely, here is what we found.
Most IT professionals have not been trained in project management best practices. In addition, they are typically task oriented. That is why when you ask most IT professionals how long it takes to set up a new server, they will tell you about four hours… and they are right. However, that estimate is only for the time it takes to do the actual setup, not the full project.
To get an accurate estimate of the total project time, you need to include a few more things: time for dealing with any equipment problems (which are common), time to manage vendors, and interruptions that can slow down the process. If you add those additional things, the IT professional should be budgeting 7-8 hours for a server setup.